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Safeguarding Policy


This policy applies to anyone working on behalf of GW Functional Fitness Ltd (GWFF), including senior managers and the board of trustees, paid staff, volunteers, sessional workers, agency staff and learners.


  • Each learner will receive their tutoring in a safe environment

  • All reasonable steps will be taken to protect every learner from harm, discrimination or demeaning treatment.

  • Every learner is entitled to have their rights, wishes and feelings respected

  • Every tutor is entitled to be treated with respect


We undertake to:

  • Take all suspicions and allegations of poor practice or abuse seriously, if they arise we aim to respond to them swiftly and appropriately

  • Retain a designated Safeguarding lead who will take responsibility for implementing our Safeguarding Policy

  • Ensure all Tutors are DBS check certified

  • Ensure compliance with GDPR legislation


1. Introduction  

  • GWFF is committed to ensuring the highest possible standard of safeguarding. The personal safety and wellbeing of each learner and tutor working with GWFF is paramount

  • Our online platform will ensure that tutorials take place in a safe environment. This is reflected in a number of key built-in features and defined by a set of policies and procedures for the learners and tutors who use our services


2. Aims

  • This policy document contains the responsibilities of all persons using GWFF online platform including tutors and learners

  • The aim of this policy is to safeguard all learners and other persons using GWFF online learning platform whilst they are within a tutorial session and as a result of participating

  • It is important that all persons using or working on behalf of GWFF are aware of this policy and have familiarised themselves with the detailed safeguarding procedures

  • This policy should be read and understood before engaging in any activity arranged through GWFF and the responsibilities and procedures therein adhered to. Contravention of the policy document could lead to suspension and/or barring from GWFF and its services 


3. Registration of Tutors 

  • The tutor will be identified by their real name and will have a unique online username that does not identify any of their contact details other than via GWFF’s online learning platform and all communications to the tutors will go via the online platform to their confidential email address

  • In order to be registered onto GWFF’s online learning platform a tutor must provide proof of identity and proof of qualifications.



4. Recording of Online sessions

  • All online tutorials will be recorded and normally available for play back to learners for up to 30 days. The recordings will remain the property of GWFF

  • GWFF will regularly review tutorial recordings for quality control purposes and may review any sessions where a report has been made by any person using GWFF’s online learning platform for the purpose of investigating that report

  • GWFF will allow access to YMCA and UK law enforcement of any recording where it is reported a criminal offence may have occurred in relation to a specific session

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