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Conflicts of Interest Policy

Conflicts of Interest Policy

GW Functional Fitness Ltd (GWFF) has a duty as a course provider, to:

  • identify and monitor all conflicts of interest that concern our work

  • determine and monitor any situation where a potential conflict of interest is even remotely probable

  • create and keep a current record of all conflicts of interest relating to our work as a course provider

  • make every effort to prevent a conflict of interest from having a detrimental effect

  • make every effort to ensure that no person with a personal stake in the outcome of the assessment is involved in any part of the learner's assessment (including quality assurance), or, if this is not possible, to arrange for the relevant portion of the assessment to be evaluated by a different person


Centre responsibilities

We require our staff to resolve conflicts of interest that may arise during the delivery, evaluation, and internal quality assurance of our qualifications in order to uphold our duties and guarantee the future validity of our certifications.


This includes:

  • obtaining a written Conflict of Interest Policy that is clear and detailed enough to enable the centre to recognise, handle, and document both real and potential conflicts of interest

  • making sure that when a subcontractor is used for any aspect of the delivery, assessment, or quality assurance of GWFF, its Conflict of Interest Policy adequately addresses the identification and management of potential conflicts of interest that may arise through subcontracting arrangements

  • in accordance with the rules outlined in their policy

  • submitting a copy of their conflict of interest policy as part of the application for site approval, and providing it to GWFF upon request at any subsequent time

  • making documents of the detection and management of conflicts of interest known throughout external quality assurance work and notifying conflicts of interest to GWFF at the time they are discovered, including those involving subcontracting agreements

  • getting in touch with GWFF if there are any worries about conflicts of interest, regardless of whether the centre is in charge of them or GWFF is

  • If they are unsure of how to manage a potential or current conflict of interest, they should consult GWFF


Staff responsibilities


Individual employees are responsible for informing their supervisors of any potential conflicts of interest; in situations where one might exist, adequate measures must be taken to ensure that the potential conflict of interest cannot affect how an evaluation is conducted. All conflict of interest disclosures must be logged and shared with the GWFF designated coordinator by line managers. All GWFF employees, independent contractors, specialised contributors, subject matter experts, and other associates or freelancers hired by GWFF are required to disclose any potential or actual conflicts of interest at the time of recruitment and to abide by the conflict of interest guidelines outlined in their contract. Additionally, we determine during staff orientation whether there are any conflicts of interest and corresponding threats to the preservation of the privacy of our assessments. In some situations, it may be possible to identify potential or real conflicts of interest throughout the recruitment process and look into conflict management methods. The employee of a freelancer has a duty to report their line manager as soon as is reasonably reasonable if any new conflicts or potential conflicts develop after recruiting and induction.



Any questions about this policy should be sent to: 


Telephone: +44


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